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Google Workspace Updates - (fka) G Suite
Get official updates from the Google Workspace team about feature additions and enhancements for Google Workspace services like Google Meet, Google Chat, and Google Calendar.
May 16, 2025 21:16:15
6 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Easily connect to BigQuery data using Saved Queries in Connected Sheets
Weâre launching direct access to the BigQuery saved queries feature directly from Connected Sheets. Users can now quickly and easily create a new Connected Sheet by selecting a previously saved query under any project they have access to. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Learn more about analyzing & refreshing BigQuery data in Google Sheets using Connected Sheets, getting started with BigQuery data in Google Sheets and writing & editing a query.
Scan documents easier using Google Drive on Android devices
To improve upon the scanning experience in the Google Drive app on Android devices, weâre increasing the size and updating the style of the scan buttons. To scan something, open the Drive app on your Android device > scan a document > edit scan (if desired) > upload to Drive. | Rollout to Rapid Release domains is complete; Rolling out now to Scheduled Release domains, with expected completion by June 30, 2025. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about scanning documents with Google Drive.
Chat apps can now create spaces with their own identity using the Google Chat API
Last year, we introduced a feature through the Google Workspace Developer Preview Program that enables Chat apps to create spaces and memberships - using application identity - via the Google Chat API. This update further enhances Chat apps for real-time collaboration and allows for even more sophisticated and autonomous Chat apps by eliminating the need to create spaces and memberships on behalf of a user. This week, weâre excited to announce that this is now generally available for Google Workspace developers. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers. | Visit the Developer blog to see an example and learn more about what this means for developers. You can also visit our developer documentation to explore how to authenticate and authorize Chat apps, and learn how to create spaces and add space members using application identity.
Export Gemini responses to a Google Doc or Sheet from Gemini in the side panel of Google Drive
Users can collaborate with Gemini in Google Drive to perform various tasks, such as extracting data, drafting proposals, creating study guides and more. Weâre excited to build upon this by giving users the ability to convert Geminiâs response directly into a Sheet or a Doc. After asking Gemini a question, click the âExport to Docâ or âExport to Sheetâ button, and youâll have an artifact that you can continue working on or share with others. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus; Enterprise Standard and Plus; Google One AI Premium; Customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about collaborating with Gemini in Google Drive.
Create even more interactive YouTube assignments in Google Classroom
In 2024, we added AI-suggested questions that educators can easily attach to the video based on its content to save educators time. Today, weâre excited to announce that weâre expanding the collection of YouTube videos that have AI-suggested questions available. As a result, educators can create even more interactive YouTube assignments in Classroom more quickly and efficiently, with the help of Gemini. Before assigning the interactive video activity, educators will be able to edit the suggested questions ahead of attaching the YouTube video to the assignment. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Education Plus and the Teaching and Learning add-on. | Visit the Help Center to learn more about interactive questions for YouTube videos in Google Classroom.
Your users can now express interest in upgrading their Google Workspace subscription
Weâre introducing a simple way for Workspace end users to request an upgraded edition of Google Workspace from their admins. To send this request, Workspace end users will see a path to request an upgraded Workspace edition including additional Gemini features when they interact with Gemini, such as with the Gemini icon displayed across Workspace apps. This interaction will provide an end user a path to complete a request form for an upgraded Workspace edition. Super admins will receive this request by email, and from there they can choose to upgrade their Workspace subscription directly in the Admin console. | Admins can disable these requests at any time in the Admin console by going to Account > Account Settings > Gemini for Google Workspace, and deselecting the âUser-requested upgradesâ setting â use this article in our Help Center for more information. | Please note this is only available for customers in the US and India with fewer than 300 licenses. | Rolling out now to Rapid Release and Scheduled Release domains. | Learn more about Gemini for Workspace, including our recent Gemini for Workspace announcements.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Use Gemini in Drive to interact with folders in 20+ additional languages
Last year, we added folder support to Gemini in the side panel of Google Drive. This week, weâre excited to announce this experience is now available in 20+ languages. | Learn more about language availability for Gemini in Drive.
Use Gemini in Google Sheets to quickly add dropdowns, pivot tables, filters, and more
Analyzing and manipulating data in spreadsheets can be complex and time-consuming, even for experienced users. This week, we're introducing powerful new editing options within Gemini in Sheets that are designed to help everyone accomplish more, faster. | Learn more about Gemini in Sheets.
Google Workspace apps for Gmail, Google Drive, Google Docs, Calendar, Keep, and Tasks are now generally available for the Gemini app
Earlier this year, we launched Google Workspace apps (formerly known as "extensions") in Gemini in open beta. When enabled, Gemini can reference and incorporate data from these apps to generate even more informed and relevant responses, bringing Geminiâs capabilities more seamlessly into your daily workflows, helping enhance productivity. Workspace apps are available for: Calendar, Docs, Drive, Gmail, Keep, Tasks. | Learn more about Workspace apps in the Gemini app.
Extract and categorize data in AppSheet with the power of Gemini
At Google Cloud Next 2025, we introduced Gemini in AppSheet solutions for AppSheet Enterprise Plus users. Now you can automatically extract key information from uploaded photos, parse through complex PDFs, or even categorize, route and prioritize incoming requests based on their content â all seamlessly within your existing AppSheet apps. The new AI Task (Preview) feature, powered by Gemini, makes this a reality. | Learn more about Gemini in AppSheet.
Upcoming Changes to Microsoft Exchange Migrations
Beginning May 31, 2025, the legacy Data Migration Service will no longer support migrating email, calendar, and contact data from Microsoft Exchange on-premises servers (e.g., Exchange 2010, 2013, or 2016). Admins will not be able to start new migrations after May 31, 2025 â migrations that are in progress will continue until completion. | Learn more about changes to Microsoft Exchange Migrations.
Completed rollouts
The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.
Rapid Release Domains:
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
- Educators can now upload content to Read Along in Google Classroom
- Control Workspace Business and Enterprise usersâ access to new Google Workspace with Gemini features before general availability
- Updates for configuring your preferred language for âTake notes for meâ, recorded captions, and meeting transcripts (Calendar availability)
- Generate and use images with Gemini in the side panel of Gmail on Android and iOS devices (Android only)
- Expanding Google Vids to Business Starter, Enterprise Starter and Nonprofit customers
- Google Voice gets support for three way calling and a refreshed in-call user interface
- Generate custom video clips in Google Vids with Veo 2
- Gemini app reporting now available for all Google Workspace for Education customers
- 2.5 Pro Preview: our latest Pro experimental model is now available in the Gemini app
- Audio Overview in the Gemini app is now available in 45 additional languages
- Use Gemini in Google Sheets to quickly add dropdowns, pivot tables, filters, and more
- Extract and categorize data in AppSheet with the power of Gemini
- Conduct in-depth two-way conversations with Gemini Live
May 14, 2025 17:58:12
Whatâs changing
Beginning May 31, 2025, the legacy Data Migration Service will no longer support migrating email, calendar, and contact data from Microsoft Exchange on-premises servers (e.g., Exchange 2010, 2013, or 2016). Admins will not be able to start new migrations after May 31, 2025 â migrations that are in progress will continue until completion.
Instead, admins can use the Google Workspace Migration for Microsoft Exchange (GWMME) data migration tool to perform these migrations. This tool can be run on Windows machines and supports migration from Microsoft on-premises Exchange servers. We highly recommend all admins to start leveraging Google Workspace Migration for Microsoft Exchange as soon as possible.
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Youâll see warning banners letting you know that support for on-premises Microsoft Exchange data migration will be ending on May 31, 2025 and to use Google Workspace Migration for Microsoft Exchange insteadAdditional details
If you need to migrate Microsoft Office 365 content from online sources, you can use the Microsoft Exchange Online to Google Workspace tool, part of our new Data migration service.
Getting started
- Admins: Visit the Help Center to learn more about the Google Workspace Migration for Microsoft Exchange data migration tool.
- End users: There is no end user impact or action required.
Rollout pace
- This change will take effect May 31, 2025
Availability
- This update impacts all Google Workspace customers
Resources
May 14, 2025 16:33:28
Whatâs changing
At Google Cloud Next 2025, we introduced Gemini in AppSheet solutions for AppSheet Enterprise Plus users. Now you can automatically extract key information from uploaded photos, parse through complex PDFs, or even categorize, route and prioritize incoming requests based on their content â all seamlessly within your existing AppSheet apps. The new AI Task (Preview) feature, powered by Gemini, makes this a reality.
AppSheet Enterprise Plus users can now leverage this new 'AI Task' when building automations. These AI tasks make Gemini handle the heavy lifting, allowing it to supercharge your processes. Whether it's extracting details from equipment photos, processing PDF purchase orders, or categorizing incoming requests by their nature, Gemini is here to assistâall directly within your AppSheet.
To ensure these AI-powered features work precisely as you intend, you can quickly test individual steps within your workflow using the integrated AI Task Step Testing feature, now generally available (GA). This allows you to iterate with speed and confidence.
The AI Task, extract, and categorize functionality is available for all AppSheet Enterprise Plus users in preview. AI Task Step testing is now GA for all AppSheet Enterprise Plus users.
Testing the extract AI Task feature in AppSheet
Whoâs impacted
Admins and end users
Why itâs important
AI Made Easy & Powerful: Integrating Gemini into AppSheet significantly simplifies how you incorporate advanced AI functions, such as data extraction and categorization, into your apps. It's designed to be user-friendly and effective:
- Get started quickly: The extract and categorize AI capabilities work out-of-the-box once enabled (see "Getting started" below).
- Customize with context: Easily add additional context or instructions to tailor the results to your specific needs.
Here are just a few examples of what you can do:
Extract Information:
- Have technicians snap a photo of equipment; use the AI Task to automatically extract the Serial Number, Model Number, or Meter Reading into your AppSheet table.
- Process uploaded purchase orders (PDFs) or photos of shipping labels to extract PO numbers, company names, tracking numbers, or addresses.
- Extract key details like location, date, or names from incident reports.
- Extract purchase details from a PDF contract, categorize order details by fulfillment team, and assign follow up action items.
Categorize Records:
- Analyze the description in employee expense submissions and automatically categorize them by type ("Travel", "Meals", "Software", "Training").
- Read incoming facility maintenance requests and categorize them by urgency ("High", "Medium", "Low") or equipment type ("HVAC", "Plumbing", "Electrical").
- Classify customer survey responses or feedback form submissions into types like "Bug Report", "Feature Request", "Positive Feedback", or "Billing Inquiry".
Before deploying your AI-powered automations, remember you can use the AI Task Step Testing feature, now in GA, to rigorously validate how your AI Tasks (Preview) perform with your specific data and instructions. This crucial step allows you to iterate, refine configurations, and see immediate results on data from your table, ensuring your AI-powered automations work as intended without needing to test the entire bot.
Additional details
- Usage of AI tasks during preview: During this Public Preview phase, AppSheet Enterprise Plus users have complimentary access to explore and learn these Gemini AI Task capabilities. We plan to track usage against entitled credits when these AI Task features become generally available.
- Testing quotas: Running inline tests using the AI Task Step Testing feature will count towards your general AppSheet automation limits and entitled credits when AI Task becomes generally available.
- Admin governance policies can be applied as described below in "Getting started."
- App creators must enable preview features for their apps as described below in "Getting started."
Getting started
- Admins:
- Optional: For AppSheet Enterprise Plus accounts, Gemini features are accessible to app creators who follow the steps below. However, Admins can define governance policies to control or disable the use of AI Tasks powered by Gemini. Learn more about controlling which app creators can use AI in automations.
- End users:
- App Creators - Required for Preview access:
- To use Gemini in AppSheet solutionsâ AI Tasks during this public preview, please follow the instructions to turn Gemini in AppSheet solutions on or off.
As part of this process, you will need to ensure your app is included in the AppSheet preview program - learn more about the AppSheet preview program here. This step is required for access unless an organization or team policy prevents usage (see the Admin section above). - As you explore the new Gemini AI Task capabilities in AppSheet, your feedback is invaluable in helping us shape this feature for GA. We encourage you to take a few minutes to share your thoughts through our feedback survey. Your responses are confidential and will be used for research purposes only.
Rollout pace
- Gemini in AppSheet solutionsâ Extract and Categorize AI tasks are now available in preview.
- AI Task Step Testing is GA for all AppSheet Enterprise Customers.
Availability
- Gemini in AppSheet solutions (preview) and AI Task Step Testing require an AppSheet Enterprise Plus account
Resources
May 13, 2025 19:50:54
Whatâs changing
Earlier this year, we made it easier for Google Sheets users, ranging from small business owners to marketing analysts, to visualize and analyze data using Gemini in Sheets. Since then, users have asked Gemini questions about their data and used AI to generate charts and valuable insights, such as contextual trends, patterns, and correlations between different variables in their data.
Analyzing and manipulating data in spreadsheets can be complex and time-consuming, even for experienced users. Today, we're introducing powerful new editing options within Gemini in Sheets that are designed to help everyone accomplish more, faster.
Building on the success of Gemini's ability to generate charts and insights, you can now use natural language to make changes to your spreadsheets that would previously have required more advanced expertise.
Now, instead of needing to know the specific name of a feature or how to navigate through various menus, you can simply describe what you want to accomplish. For instance, you can ask Gemini to perform these types of edits in Sheets:
- Create dropdowns: Easily add data validation dropdowns to your sheets. For example, ask Gemini to "create a dropdown for product categories in column B".
- Apply conditional formatting: Highlight key data points with custom formatting rules. Try prompts like, "highlight sales above $1000 in green".
- Generate pivot tables: Summarize and analyze large datasets with automatically generated pivot tables. Ask, "create a pivot table showing total sales by region".
- Apply filters: Quickly narrow down your data view. For example, "filter the sheet to only show orders placed in April".
- Sort data: Organize your data for better analysis. Use prompts like, "sort the sheet by revenue, highest to lowest".
Whoâs impacted
End users
Why youâd use it
This update brings a new level of intelligence to Sheets, allowing you to modify your spreadsheets using natural language. Instead of navigating through multiple menus or performing numerous manual steps, you can simply tell Gemini in Sheets what you want to do. For example, quickly format your data for better readability, create dropdowns to streamline data entry, or generate pivot tables to summarize key trends with simple, intuitive commands.
Additional details
- Gemini in Sheets currently operates on a single table range at a time.
- Conditional formatting has the following limitations:
- Gradient conditions are not supported.
- Text formatting options (bold, italic, strikethrough) are not supported.
- Dropdowns have the following limitations:
- Multi-select dropdowns are not supported.
- Selecting colors is not supported.
- Selecting from a range is not supported.
- Advanced options (invalid data reaction, display style) are not supported.
- Pivot tables have the following limitations:
- Calculated columns are not supported.
- Pivot groups are not supported.
Getting started
- Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
- End users: You can access Gemini for Sheets in the side panel by clicking on âAsk Geminiâ (spark button) in the top right corner of Sheets. Visit the Help Center to learn more about collaborating with Gemini in Sheets.
Rollout pace
- Rapid Release and Scheduled Release domains: Full rollout (1â3 days for feature visibility) starting on May 14, 2025
Availability
Available for Google Workspace:
- Business Standard and Plus
- Enterprise Standard and Plus
- Customers with the Gemini Education or Gemini Education Premium add-on
- Google One AI Premium
- Gemini Business*
- Gemini Enterprise*
Resources
May 9, 2025 22:00:35
3 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Enhance your Google Keep notes on web with rich text formatting
Building on the rich text formatting options introduced to Google Keep notes on Android, weâre excited to announce the expansion of this to Keep on web. Now users can customize and add emphasis to their text through bolding, underlining, italicizing, and heading styles on web. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about creating or editing a note.
Weâre pleased to introduce Gemini 2.5 Pro Preview, the latest evolution of our 2.5 Pro experimental model. 2.5 Pro Preview continues to improve on the execution of complex tasks and delivery of enhanced response accuracy previously found in 2.5 Pro experimental. More specifically, 2.5 Pro Preview is powering features like Canvas, and enabling anyone to vibe code and build interactive web apps with a single prompt â check out this announcement for more information. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center to learn more about using Gemini Apps with a work or school Google Account and which models are available to you.
Audio Overview in the Gemini app is now available in 45 additional languages
Earlier this year, we introduced Audio Overview for the Gemini app, and as of today, this feature is now available in 45 additional languages. Leveraging the same technology that powers NotebookLMâs Audio Overviews, Gemini app users can now generate podcast-style conversations based on documents, slides, and Deep Research reports. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace users with access to the Gemini app. | For more information, please refer to our original announcement or visit our Help Center.
For a recap of announcements in the past six months, check out Whatâs new in Google Workspace (recent releases).
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Pre-configure Gemini app conversation history admin settings before they take effect
Starting this week, Workspace admins can pre-configure the new Gemini conversation history admin settings before they take effect for their Gemini app users (expected by the end of May 2025). By default, âGemini conversation historyâ will be ON and âConversation retentionâ will be set to 18 months (inline with current behavior). | Learn more about the new admin setting.
Gmail will soon stop support for the 3DES encryption cipher for incoming SMTP connections
Starting May 30, 2025, we will no longer support the Triple Data Encryption Standard (3DES) for incoming SMTP connections. After May 30, 2025, email systems using 3DES for SMTP connections will be unable to deliver emails to Gmail accounts. | Learn more about support for the 3DES encryption cipher.
Granular OAuth consent in HTTP Google Workspace add-ons
Granular OAuth consent is rolling out over the next few weeks for Google Workspace add-ons built using HTTP endpoints. Granular consent gives users clear choices about the data they share with third-party applications. | Learn more about Granular OAuth consent.
Generate custom video clips in Google Vids with Veo 2
Weâre adding the ability to generate high-quality, custom video clips directly within Vids using Veo 2. | Learn more about custom video clips in Vids with Veo 2.
Conduct in-depth two-way conversations with Gemini Live
The Gemini mobile app now supports voice conversations for Google Workspace users. The âLiveâ feature leverages Geminiâs multi-modal capabilities allowing you to ask questions and receive spoken responses in a selection of natural-sounding voices. | Learn more about Gemini Live.
Gemini app reporting now available for all Google Workspace for Education customers
Earlier this year, we introduced Google Vault support for the Gemini app on web and mobile for select Google Workspace editions. Beginning today, this functionality is available for Google Workspace Education Fundamentals customers as well. | Learn more about Gemini app.
Completed rollouts
The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.
Rapid Release Domains:
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
- Updated design for Google Meet meeting controls on Android and iOS (Android)
- Consent re-confirmation for under 18 users accessing Additional Services will soon be required
- Create birthdays in Google Calendar using iOS devices
- Enhance Your Organizationâs Security with Out-of-Domain File Warnings in Google Workspace (Admin setting)
- Create custom emojis using the Google Chat API
- Use tables with the Google Sheets API
- Deep Research is now available on the Gemini mobile app
- File upload to Gems in the Gemini app is now supported in more languages
- Pre-configure Gemini app conversation history admin settings before they take effect
May 6, 2025 16:32:06
Whatâs changing
We know creating compelling video can be complex. To address this, Google Vids has released a host of AI-powered features that make it easier to create video. Starting today, weâre excited to build upon this by introducing the ability to generate high-quality, custom video clips directly within Vids using Veo 2.
Whether you need to illustrate a point or want to add visual flair, simply click the âGenerate videoâ icon in the right sidebar of the Vids editor. After typing in your prompt and clicking âCreateâ, a preview will appear and selecting âInsertâ will add the generated content directly into your Vid.
Powered by Veo 2, this new experience lets you generate realistic motion and diverse styles that supplement content and tell a more powerful story.
Here are some examples of how youâd use it and sample prompts:
- A marketing team can create customized assets for branded storytelling: âA cutting-edge, aerodynamic self-driving car in a sleek, dark metallic finish glides effortlessly along a serpentine coastal highway.â
- A learning and development manager can illustrate a safety training module: âWide angle panning shot of two cell phone tower technicians actively working on top of a cell phone tower in Colorado in a stunning natural landscapeâ
- An educator can visually explain a concept: âColored dust floating around an airplane wing showing aerodynamicsâ
Whoâs impacted
End users
Why youâd use it
Veo 2 generates high-quality, realistic video clips directly in Vids, without extra costs.
Additional details
- Videos are generated at 8 second duration with 720p resolution and 24fps in landscape 16:9 aspect ratio.
- Learn more about the feature and daily limits in the Vids Help Center.
Getting started
- Admins: There is no admin control for this feature. Vids will be ON by default and can be disabled at the organizational level. Visit the Help Center to learn more about Vids.
- End users:
- Visit the Help Center to learn more about using AI to generate video clips in Google Vids.
- Currently, Vids is available in the userâs local language, but the AI features (e.g. Help me create, read-along teleprompter) are only available in English at this time.
- Note: View and collaborate access is available to anyone with a Google Workspace account, while create and copy access is available for select editions of Google Workspace customers.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 6, 2025
Availability
Available for Google Workspace:
- Business Starter**, Standard and Plus
- Enterprise Starter**, Standard and Plus
- Essentials, Enterprise Essentials and Enterprise Essentials Plus
- Nonprofits**
- Customers with a Gemini Business*, Gemini Enterprise*, Gemini Education or Gemini Education Premium add-on
**For a limited time, at least through May 31st, 2026, Business Starter, Enterprise Starter and Nonprofit accounts can access generative AI features in Vids. Learn about Google Vids availability.
Resources
May 6, 2025 16:27:47
Whatâs changing
Granular OAuth consent is rolling out over the next few weeks for Google Workspace add-ons built using HTTP endpoints. Granular consent gives users clear choices about the data they share with third-party applications.
This update is similar to an update made earlier this year with the introduction of granular OAuth consent in the Google Apps Script IDE: when someone installs or runs an HTTP Workspace add-on that supports granular consent, they will see a redesigned consent screen. Instead of being asked to authorize all requested permissions at once, users can selectively grant access to individual OAuth scopes.
For example, Google Workspace add-ons can extend to multiple Workspace apps, but users might only use an add-on for some of the apps it extends. With granular consent, users can choose to grant all permissions to an add-on or grant permissions as needed when they use the add-on in each app.
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This screenshot shows the new OAuth consent screen, which lets the user provide consent for a subset of the requested OAuth scopes.
Additional details
Following is the timeline for developers supporting granular consent in HTTP Google Workspace add-ons:
- New HTTP Google Workspace add-ons built after May 27, 2025 must support granular consent.
- Existing add-ons have until December 1, 2025 to add support for granular consent.
- After December 1, 2025, all HTTP Google Workspace add-ons must support granular consent.
After a user grants permission to a Google Workspace add-on that supports granular consent, the add-on might request OAuth consent again in the following cases:
- The user, who has granted consent to a subset of the requested OAuth scopes, tries to run a part of the add-on that requires scopes that were not previously authorized.
- The addâon is updated in such a way that it requires permission for additional scopes.
- The user revoked access to the add-on from their Google Account settings.
This update does not apply to the following scenarios, for which granular consent may become available in the future:
- When an admin initially installs an add-on
- When an admin updates the permissions granted to an add-on from the Admin console
- If a Google Workspace add-on is built in Apps Script
Getting Started
- Admins: There are no changes to the admin controls for this feature.
- Developers: For information about how to add support for granular consent to HTTP Workspace add-ons, refer to the developer documentation.
- End users: This new consent screen will only be used for new OAuth scope grants. Pre-existing scope grants will not be affected, so no action is required by users on add-ons theyâve already authorized.
Rollout pace
- Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on May 6, 2025, with expected completion by May 19, 2025
Availability
- Available to all Google Workspace customers and Workspace Individual Subscribers
Resources
May 8, 2025 20:10:22
[Update - May 8, 2025]: This enforcement of these settings is anticipated to start on May 22, 2025. We will share another update in the coming days to provide final confirmation and further details about the rollout.
Whatâs changing
Starting today, Workspace admins can pre-configure the new Gemini conversation history admin settings before they take effect for their Gemini app users (expected by the end of May 2025). By default, âGemini conversation historyâ will be ON and âConversation retentionâ will be set to 18 months (inline with current behavior).
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Generative AI > Settings > Gemini app > Gemini conversation history
Whoâs impacted
Admins and end users
Additional details
- If "Gemini conversation history" is OFF, chats are saved in user accounts for up to 72 hours. This lets Google provide the service and process any feedback. This chat activity wonât appear in a userâs Gemini Apps Activity.
- Regardless of whether the Gemini app history is on or off, content in chats adheres to enterprise privacy and security protections as described in the Google Workspace Terms of Service. You can also learn more in the Privacy Hub.
- If you turn the setting from ON to OFF, existing user conversation history from before the setting is turned OFF is stored for the length of time specified by the "Conversation retention" setting.
- This update will not impact your current Gemini app service setting.
- This update will not impact Gemini in Workspace apps (e.g., Gemini in Gmail).
Getting started
- Admins:
- Review and update the "Gemini conversation history" settings before we enforce these settings (expected by the end of May 2025). Visit the Help Center to learn more about configuring Gemini app conversation history settings for your users.
- If no changes are made, the default settings will apply: âGemini conversation historyâ set to ON and "Conversation retentionâ set to 18 months. Activity older than 18 months will be automatically deleted.
- End Users:
- Users cannot override the Gemini conversation history settings configured by their admin.
- These admin settings will override any individual user changes previously made to their Gemini Apps Activity settings (gemini.google.com or Gemini mobile app).
Rollout pace
- Rapid Release and Scheduled Release domains: Full rollout (1â3 days for feature visibility) starting on May 5, 2025
We will publish a separate Workspace Updates blog post once we begin to enforce these settings, which is expected by the end of May 2025.
Availability
- Available for all Google Workspace users with access to the Gemini app.
Resources
May 1, 2025 19:45:58
Whatâs changing
Since rolling out Gemini in the side panel of Google Drive, users have been able to summarize one or multiple documents, get quick facts while viewing PDFs, create files and folders, and more.
Most recently, we added clickable ânudgesâ at the top of the Drive homepage and folders to help you get started with Gemini in Drive even faster, and today weâre introducing updates that make starting a conversation with Gemini about a specific set of files easier.
After entering your question or prompt into the side panel, click the new âAdd sourcesâ button to let Gemini know which sources to draw from to generate a response. You can also drag and drop sources into the side panel to drive your conversation. With this new functionally, youâll have better visibility and control over sources used in your conversations with Gemini.
Drag and drop sources into the side panel to drive your conversation
Visibility and control over sources used in your conversations with Gemini
Getting started
- Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
- End users: Visit the Help Center to learn more about collaborating with Gemini in Google Drive.
Rollout pace
- Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 1, 2025
- Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 14, 2025
Availability
Available for Google Workspace:
- Business Standard and Plus
- Enterprise Standard and Plus
- Customers with the Gemini Education or Gemini Education Premium add-on
- Google One AI Premium
- Gemini Business*
- Gemini Enterprise*
Resources
- Google Workspace Admin Help: Turn on or off Gmail, Chat, and Meet smart features and personalization (Region specific)
- Google Help: Collaborate with Gemini in Google Drive
May 1, 2025 18:28:37
Whatâs changing
Weâre pleased to introduce two significant updates for Google Voice: support for three way calling and an overall enhanced, redesigned in-call user interface:
Three way calling makes it easier to connect callers onward with more relevant parties or loop in additional parties to keep the conversation moving. This includes situations such as:
- Bringing in a translator for multilingual conversations
- Including legal counsel directly to advise on relevant discussions
- Facilitating smoother call transfers by introducing the receiving party
To host a call with three participants by merging two calls together - Select âAddâ to lookup the contact you wish to add to the call and then âMergeâ to bring the calls together.
Youâll notice that the âAddâ and âMergeâ options are prominent and easily accessible, which is a key theme across the refreshed in-call user interface. The update brings a consistent look and feel for Voice across all of your devices, an intuitive call layout, similar to Google Meet, and improved placement of key call controls.
Starting from the top, you'll find notifications, such as a call participant on hold. Moving down to call controls, your primary actions like the keypad and mute button, are prominently highlighted, while secondary actions like transfer, hold, and merge, are easily accessible.
Getting started
- Admins: There is no admin impact or controls for these features.
- End users: Visit the Help Center to learn more about hosting a Three way call.
Rollout pace
- Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) on May 1, 2025
Availability
- Three way calling is available for Google Workspace customers with a Voice Starter, Voice Standard, Voice Premier subscription, as well as customers with SIP Link Standard and SIP Link Premier.
- The user interface updates are available for all users.
Resources
April 29, 2025 18:44:29
Whatâs changing
Weâre excited to introduce the ability for users to react to emails in Gmail with emojis. This new feature allows users to quickly respond, acknowledge receipt of an email, and express themselves more authentically.
Whether youâre using a gratitude emoji to thank a teammate, voting for a team dinner with a food emoji, or congratulating your client for reaching a milestone with a celebratory emoji, emoji reactions provide an expressive and personalized way of responding to emails.
Getting started
- Admins: This feature will be OFF by default and can be enabled at the domain level by going to the Admin console > Apps > Gmail > End User Access > Emoji reactions. Visit the Help Center to learn more about managing Gmail settings for your users.
- End users:
- Reactions cannot be sent as a response if an email was received via a Google Group email alias or if there is a Google Group on the recipient list.
- Emoji reactions are best experienced via the Gmail app on mobile and via Gmail.com on the web.
- Visit the Help Center to learn more about replying to emails with emoji reactions and why you may get emoji reactions as an email.
Rollout pace
Feature visibility:
- Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 29, 2025
- Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 13, 2025
Admin setting:
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 13, 2025
Availability
- Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
Resources
May 15, 2025 15:24:22
Whatâs changing
Today weâre launching Out-of-Domain file-level warnings, now publicly available to all Google Workspace users. Specifically, a badge will be displayed on Google Docs, Sheets, and Slides files when the file is owned by or shared with someone outside of your domain. You'll also see a pop-up with more details and the option to report the externally owned file for abuse.
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Image of "External" badge displayed in Google Docs
This feature helps users identify potentially risky files and avoid phishing scams when working with files shared from outside your organization.
Additional details
- Known Limitations:
- For externally shared content, the badge will not be displayed if any internal Google Groups have access to the document, even if these groups have external members.
- If any service accounts have access to the document, the External badge will be displayed, even if the service account is owned internally.
Getting started
- Admins: This feature will be ON by default and can be disabled at the domain and organizational level. Visit the Help Center to learn more about turning Out-of-Domain Warnings on or off for your organization.
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Image of the Google Workspace Admin console, Sharing settings, showing the "Highlight external files" option enabled
- End users: This feature is ON by default unless otherwise configured by your admin. There is no end user setting for this feature. Visit the Help Center to learn more about Out-of-Domain file warnings.
Rollout pace
- Admin setting:
- Rapid Release and Scheduled Release domains: The admin setting will start rolling out today, April 28, 2025, and continue over the next several days.
- End user visibility:
- Rapid Release and Scheduled Release domains: End user visibility will begin on May 5, 2025 and is expected to take two weeks to complete.
Availability
- Available for all Google Workspace customers, as well as Cloud Identity customers
Resources
April 25, 2025 18:45:14
5 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
New look for the Gmail mobile app on iOS devices
Starting this week, youâll notice a refreshed look and feel for the Gmail mobile app on iOS devices that is in line with Google Material Design 3. This matches the experience on web and Android devices. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about the Gmail app.
Introducing easier editing for objects and audio tracks in Google Vids
Following the recently introduced looping animations feature in Google Vids, weâre excited to announce an additional update that improves the editing experience in Vids. Users can now control the height of the timeline, which helps a user easily view more objects when working on timing for individual scenes. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus; Enterprise Standard and Plus; Essentials, Enterprise Essentials and Enterprise Essentials Plus; Education Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about controlling audio timing & transitions with audio tracks.
Create birthdays in Google Calendar using iOS devices
Last year, we introduced the ability to create and modify birthday events in Google Calendar on Android devices. This week, weâre excited to announce these capabilities are now available on iOS devices as well. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about managing birthdays on your calendar.
Generate and use images with Gemini in the side panel of Gmail on Android and iOS devices
Building upon the ability to generate images using Gemini in the side panel of Workspace apps on web, weâre excited to announce you can now generate images in Gmail on your mobile device. Once you select the image, you can then save it, copy it, or insert it into a compose draft. | Rolling out now to Rapid Release and Scheduled Release domains on Android and iOS devices. | Available to Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; Google One AI Premium; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about Gemini in Gmail.
Introducing draggable dividers on large screen Android devices
When using the Gmail or Google Chat app on your large screen Android device, such as a tablet or foldable, you can now drag the divider that divides the list view and conversation view in the existing two pane layout. Draggable dividers enable you to pick between a one pane or two pane experience and allow you to control the width of each pane when in two pane mode. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Adding new capabilities to student groups in Google Classroom
Weâve introduced improvements to student groups that enable teachers to email groups, sort by groups when grading on the Student work page and edit student groups when creating an assignment. | Learn more about student groups in Classroom.
Introducing even more high-quality Google Slides templates to elevate your presentations
Weâve introduced a second wave of templates that cater to a wide range of use cases such as business proposals, product pitches, marketing plans, quarterly reviews, team intros or celebrations, and more. | Learn more about templates in Slides.
Data classifications labels for Gmail are now generally available
Data classification labels are generally available, giving admins yet another way to enhance their security posture. | Learn more about Data classifications labels.
Introducing Frontline Plus: Enhanced Security and AI features for Frontline Workers
Weâre expanding Google Workspace Frontline to include a new edition: Frontline Plus. | Learn more about Frontline Plus.
Completed rollouts
The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
- Available in open beta: Set up Single-Sign On with custom OpenID Connect profiles
- Pre-configure the Google Workspace apps admin setting for the Gemini app ahead of general availability
- Help me write in Gmail now available in Japanese and Korean (web only)
- Introducing the ability to grade and assign grading labels in bulk in Google Classroom
- Introducing Frontline Plus: Enhanced Security and AI features for Frontline Workers
- Adding new capabilities to student groups in Google Classroom
Rollout updates
We have changed the rollout timelines for this feature. Please refer to the original blog post for complete details.
April 23, 2025 20:12:41
Whatâs changing
In 2024 we introduced data classification labels for email in open beta, and since then weâve introduced several feature enhancements including:
- Auto-classification labeling with data loss prevention (DLP) rules.
- Instant application of DLP rules and actions triggered by classification labels on the web.
- âSensitive content snippetsâ for Gmail messages that trigger data loss prevention rules.
- Events related to labeling, like âlabel_appliedâ or âlabel_removedâ are now included in audit logs, allowing admins to generate reports based on label values for further analysis.
- Support on Android and iOS devices.
Beginning today, we are pleased to announce that data classification labels are generally available, giving admins yet another way to enhance their security posture.
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Whoâs impacted
Admins and end users
Why it matters
Data breaches are increasingly common and costly across all organizations, including enterprises, public sectors, and government institutions. By extending data classification labels to Gmail, Google Workspace offers admins a more comprehensive and integrated system for protecting sensitive information.
Admins can create custom labels or leverage existing Drive labels within Gmail, enabling classification of emails based on department, document type, sensitivity, and more. This allows for the creation of targeted data protection rules, such as blocking the sending of internal-labeled emails to external recipients or automatically applying a confidential label to messages containing sensitive financial data.
The instant application of auto-classification and DLP rules in Gmail provides immediate feedback to users, educating them on data protection policies and allowing them to rectify issues before emails are sent, ultimately minimizing data breaches and improving overall data security.
Finally,availability on mobile devices provides a comprehensive experience, ensuring data is protected and labeled across all user devices, whether users are sharing and accessing information from desktop devices or from mobile devices on-the-go.
Additional details
To further enhance the data classification labels experience, instant application of DLP rules and actions triggered by classification labels will soon be generally available on mobile devices. We anticipate that this functionality will be available in May â weâll share an update once we have more information.
Getting started
- Admins:
- If you've been using classification labels since the open beta period, there are no changes to your experience.
- If youâre new to Gmail classification labels, they can be enabled at the domain, group level, or individual user level. You also have the option to enable existing classification labels used in Drive for use in Gmail. The Label Manager tool can be accessed by going to Security > Access and data control or admin.google.com/ac/dc/labels in the Admin console. Visit the Help Center to learn more about getting started with classification labels, Gmail DLP & automatic classification labels, and preventing data leaks in email and attachments.
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The Label Manager tool can be accessed in the Admin console by going to Security > Access and data control
- End users: Depending on the data loss prevention rules configured by your admin, you may see a dialog letting you know that your message cannot be shared and how to fix your message so it can safely be shared. Visit the Help Center to learn more about classification labels in Gmail.
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Users can apply classification labels to a message, according to the organizationâs data governance policies
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Classification labels on mobile when composing a message and reading a message
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 23, 2025
Availability
The Label Manager and manual classification is available to Google Workspace:
- Frontline Starter and Standard
- Business Standard and Plus
- Enterprise Standard and Plus
- Education Standard and Education Plus
- Essentials, Enterprise Essentials, and Enterprise Essentials Plus
Data loss prevention rules with labels as a condition or labels as an action are available to:
- Enterprise Standard and Plus
- Education Fundamentals, Standard, Plus, and the Teaching & Learning Upgrade
- Frontline Standard
- Cloud Identity Premium (in combination with a Workspace Edition that includes Gmail)
Resources
April 22, 2025 20:39:13
Whatâs changing
Last year, we released a collection of modern, professionally designed templates in Google Slides to help make it easier for users to build presentations. Today, weâre excited to introduce a second wave of templates that cater to a wide range of use cases such as business proposals, product pitches, marketing plans, quarterly reviews, team intros or celebrations, and more. These make it easier for you to get started building impactful presentations for collaborative teams, businesses, educational users, and more.
Whoâs impacted
End users
Why youâd use it
Slides templates enable users to jumpstart their presentation creation, maintain a consistent look and feel, and focus on what matters mostâyour content. More specifically, they help users overcome the blank canvas and spend less time on design and instead, dive straight into crafting a compelling narrative that is visually cohesive and professional.
Getting started
- Admins: This feature will be ON by default for domains that do not have default templates & themes turned ON. Domains that have default templates & themes turned ON, will continue to see their company specific template. Visit the Help Center to learn more about default templates & themes.
- End users:
- You can access templates via the new sidebar or by going to Insert > Templates. Once clicked, you can browse the collection, select a template that aligns with your vision and style, and choose to insert all slides or just the ones you need before personalizing the template with your own content.
- Note: This feature is only available for users using the "English (United States)" language setting. Visit the Help Center to learn more about updating your language.
- Visit the Help Center to learn more about templates in Google Slides.
Rollout pace
- Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 22, 2025
- Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 6, 2025
Availability
- Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts (using the "English (United States)" language setting)